February 17, 2021

Administration & Finance GA For Campus Rec                   

Administration & Finance Graduate Assistant                        

 

RESPONSIBILITIES

      Accounting Specific Duties:

  • Focus on the completion of assigned projects throughout the year.
  • Audit Procurement Card transactions and cycle deadlines and facilitate one-on-one training and troubleshooting sessions for users
  • Coordinate the surplus pick up process including counting equipment and tagging items
  • Complete Reconciliations of CRW Department expenditures under the supervision of Accounting Tech

HR Specific Duties:

  • Facilitate training of all new student hires on Kronos procedures/practices and will, if needed, conduct one-on-one trainings with pro-staff on hiring processes.
  • Create new Standard Operating Procedures (SOPs) for departmental practices and procedures
  • Serves as the liaison Between Personnel Coordinator, Hiring Managers, and other Campus departments
  • Performs audits of student employment by area to assist the Personnel Coordinator in ensuring accurate employment roster and data while upholding confidentiality of employee information.
  • Maintenance of Master Payroll database.
  • Maintain inventory and organization of Copy room. This includes bi-weekly inventory counts, restock of main supply displays, notifying Personnel Coordinator of low inventory and requests orders, and prepares memos related to the upkeep and recycling of used items.

Office Management Specific Duties:

  • Plan, coordinate, and facilitate monthly CRW staff meetings
  • Assists the Business Officer on Special Projects as assigned in addition to maintenance of the shared drive and collection of data and research related to budget and port orders.
  • Duties related to Human Resources, Payroll and Accounting.
  • Copying, faxing, filing, on/off campus errands and general clerical support.
  • Other duties as assigned by Business Team

DATES OF EMPLOYMENT & COMPENSATION

  • Expected work dates are August 2, 2021 – December 10, 2021 and January 10, 2022 – May 6, 2022 (excluding all student observed holidays).
  • Stipend of $10,500.00, for 9½ months. Professional development support available. Full In-State Tuition and Student Fees included. Out of state students are responsible for paying the amount of the difference between out of state and in-state   Room and board is the responsibility of the incumbent.
  • Additional opportunities are available for summer employment.
  • This is typically a 2-year position with a satisfactory evaluation required to continue to second
  • Position is open until filled. PRIORITY APPLICATION DEADLINE: APRIL 1, 2021.
  • Funding for this position is contingent on the continued availability of auxiliary funds.

DEPARTMENT OVERVIEW

Campus Recreation and Wellness at East Carolina University provides the following programs and services for the campus community: wellness, intramural sports, fitness, informal recreation, club sports, adventure leadership programs, summer camps, and special events. Facilities include a state of the art 150,000 square foot Student Recreation Center; 30,000 square foot Health Sciences Student Center; an 18-acre multi-sport field complex; a team challenge course; and a 129-acre sports complex which includes eight sport fields, a six-acre lake, disc golf course, boathouse, walking/jogging trails, outdoor fitness equipment, sandy beach area, beach volleyball courts, and an Odyssey challenge course.

 

THE UNIVERSITY

East Carolina University is a constituent institution of the University of North Carolina System and has an enrollment of over 29,000 students, making it North Carolina’s fourth largest institution of higher learning. The main campus is adjacent to uptown Greenville, NC, a city of over 70,000 people. Greenville is the hub of the eastern North Carolina coastal plains and a business, medical, and educational center. It is 80 miles east of Raleigh, the state capital, accessible by highway and nearby airports, and within easy driving distance of coastal resorts.

 

REQUIREMENTS FOR CANDIDACY

Bachelor’s degree required from an accredited college or university. Preference is given to candidates with backgrounds in Business Management, Finance, or Accounting. Must possess an academic background which will satisfy the graduate entrance requirements of East Carolina University. Previous experience in public speaking and program planning, assessment, human resources, and office administration is desired. Duties will rarely require weekend or evening hours. Flexible hours are available. Must maintain current driver’s license and satisfy university driving standards. CPR certification (or willingness to complete certification within 90 days of hire). The candidate is required to attend professional training sessions as assigned.

 

SCOPE OF POSITION

The Admin & Finance Graduate Assistant is responsible for offering support to the Business Admin & Finance Team including the Business Officer, Accounting Technician, Personnel Coordinator, and Director of CRW. The GA will be responsible for clerical duties and assisting with the execution of activities and personnel as assigned. Additionally, the Graduate Assistant is responsible for assisting the Admin/Finance Team in the planning and implementation of the functions of the Business Services area. This may include Business Services projects, data collection & research, participating in the onboarding of new student employees, assisting with the training and development for student financial literacy, memberships, customer service and other duties as assigned.

 

In a commitment to Diversity, Equity and Inclusion all CRW Graduate Assistants will:

  • Actively contribute as a staff member of CRW and Student Involvement and Leadership to uphold the framework of equity and social justice.
  • Advocate for awareness, understanding and the diversity and inclusion of all people in CRW facilities, programs and communications while providing a commitment to work effectively with students, faculty, and staff from diverse backgrounds.
  • Advocate for the educational and cultural benefits of providing diversity and inclusion in CRW.

 

APPLICATION PROCESS

To apply for this position please email cover letter, resume, and a list of three professional references to Cortney Hagans, Personnel Coordinator, by email at hagansc16@ecu.edu or contact by phone at 252-328-1572.

Federal Law requires proper documentation of identity and employability at the time of employment. It is requested that this documentation be included with your application. East Carolina University is an affirmative action, equal opportunity employer and as such encourages applications from qualified women and minorities.

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